Random Audit Overview

You can use parameters to designate a specific group of records (such as licenses) or inspections, and then generate a random audit set from within that group. Once you have generated an audit set, you can execute scripts, run reports, and filter the audit set.


Regulations require your agency to perform an audit of continuing education requirements for 45% of all pharmacist licensees. The Random Audit feature enables you to select a license type “Pharmacist” and then choose either a percentage or a quantity of Pharmacist licensees. Civic Platform then generates a random list of records for an audit. You can send a form letter to the audited licensees to inform them that they must complete and submit the original continuing education paperwork to renew their license. After you audit a licensee, Civic Platform makes a note in the file to exclude that licensee in the next audit.


Your agency has multiple inspectors whose job it is to inspect restaurants in the same region. To ensure that inspectors complete necessary inspections on a random basis rather than based on preferred territory, your agency can use the random audit feature to assign a random list of businesses to each inspector.

A record or an inspection can belong to multiple audit sets. Civic Platform does not exclude records or inspections with locked or hold conditions from audit sets.