Creating a New Asset

You may need to create a new asset in Civic Platform when your agency acquires any new equipment or asset. There are several components that may apply to an asset, including linked assets, addresses, work orders, associated files, and details about the asset itself.

Your system administrator determines which fields are available for each asset that you create. These fields vary as much as assets vary. You may have fields for length, width, diameter, and material for pipes and water line material. Other fields may be more appropriate for a building or a vehicle.

When you create an asset, be certain that you put it in the right group with similar assets. There are three classifications of assets:

  • Lines include water lines, electrical wires, sidewalks, roads, curbs, gutters, telephone wires, and utility tunnels beneath city streets. Lines stretch through your agency connecting nodes.

  • Nodes include hydrants, joints in water lines, electrical substations, sewer drains, manhole covers, traffic lights at intersections, and other elements that connect the lines in your agency.

  • Components are assets that are free of lines and nodes. Rather than connecting other assets together, they are often independent or mobile objects such as buildings, vehicles, tools, and equipment.

Depending on your setup, you may be able to search for information that you want to enter on a new asset. For example, you may be able to search existing assets rather than manually entering asset information.

You can specify the value for an asset and then start to track its depreciations. For information on asset depreciation calculation, see Managing Asset Depreciation Values.

To create an asset

  1. Navigate to the Assets portlet.

    Civic Platform displays the Asset list portlet.

  2. Click New.

    Civic Platform displays the new asset detail form below the list portlet.

  3. Choose Asset Group, followed by Asset Type.

    Civic Platform displays the fields that apply to the asset.

  4. To calculate depreciation value, complete the fields: start value, date of service, useful life, and salvage value.

  5. Complete the fields with available data.

  6. Click Save.

    Civic Platform updates the Asset list portlet.