EDMS

Product

Civic Platform, Citizen Access, and Mobile Office

Type

System Switch

Description

This Standard Choice defines the EDMS server configuration information. The Standard Choice value specifies the EDMS system name. The Value Description contains all configuration parameters for the EDMS system.

You can control the type and size of files uploaded to Civic Platform. This helps prevent malicious files from being submitted by the public and gives you more control over your storage capabilities.
Note: When uploading a single file in Civic Platform, a 1000MB maximum file size is supported. When uploading multiple files, 10 files may be uploaded in one batch. No single batch should exceed 1000MB.

 

By default, EDMS_DOCUMENT_SIZE_MAX is 8 MB. However a best practice recommendation is to increase this to 1000MB to enable uploading a wider variety of documents and to avoid file upload failures. You can add ACA_EDMS_DOCUMENT_SIZE_MAX={number}MB to the Value Description to specify the maximum file size for Citizen Access. EDMS_VENDOR, EDMS_DOCUMENT_SIZE_MAX and ACA_EDMS_DOCUMENT_SIZE_MAX are applicable to all EDMS systems.

Table 1. EDMS Standard Choice Values
Standard Choice Value Value Description
ADS For the Accela Document Service which is the built-in Accela EDMS Server (EDMS_VENDOR=ADS) , the Value Description must include the following parameters: 
EDMS_VENDOR=ADS;
ADSSERVER_URL={ADS-server-url};
ADS_SERV_PROV_CODE={ADS-server-provider-code};
ADS_CLEARANCE_KEY={ADS-clearance-key-for-agency};
ADS_SECURITY_KEY={ADS-security-key-for-agency};
EDMS_DOCUMENT_SIZE_MAX={number}MB;
ACA_EDMS_DOCUMENT_SIZE_MAX={number}MB

Example:

EDMS_VENDOR=ADS;ADS_SERVER_URL=http://10.50.130.36/ DocumentService/index.cfm; ADS_SERVER_SECURITY_KEY=BRIDGEVIEW1234; ADS_SERV_PROV_CODE=ADS20;ADS_CLEARANCE_KEY=ZZVPNRUQDL49HJXUOE H93GPU37JD1S;ADS_SECURITY_KEY=Z2BWZEIO9AB0YDR825VYH7GP9AG8HV; EDMS_DOCUMENT_SIZE_MAX=1000MB;ACA_EDMS_DOCUMENT_SIZE_MAX=1000MB

ACCELA

(Accela Database Server)

 For the Accela Database Server (EDMS_VENDOR=ACCELA) , the value description must include the following parameters: 
EDMS_VENDOR=ACCELA;
EDMS_DOCUMENT_SIZE_MAX={number}MB; 
ACA_EDMS_DOCUMENT_SIZE_MAX=<{number}MB

Example:

EDMS_VENDOR=ACCELA;EDMS_DOCUMENT_SIZE_MAX=1000MB; ACA_EDMS_DOCUMENT_SIZE_MAX=1000MB

{3rd-Party-EDMS-Server}

 For a third-party EDMS adapter (EDMS_VENDOR=STANDARD) , the value description must include the following parameters: 
EDMS_VENDOR=STANDARD;
URL={your-EDMS-url};
EDMS_DOCUMENT_SIZE_MAX={number}MB;
ACA_EDMS_DOCUMENT_SIZE_MAX={number}MB;
IS_ENABLED_MTOM=TRUE

Example:

EDMS_VENDOR=STANDARD;URL=http://10.5.11.51:9080/ Document_5.3_Service/services/EDMS?wsdl; EDMS_DOCUMENT_SIZE_MAX=1000MB; ACA_EDMS_DOCUMENT_SIZE_MAX=1000MB

 

Note: EDMS_VENDOR=STANDARD indicates that Civic Platform invokes a 3rd party Document Management System adapter. The Standard Choice Value can be any string that indicates the name of the 3rd party Document Management System. For example, Documentum, SharePoint, LaserFische.

 

Note: Civic Platform has supported template fields (ASI fields and ASI table fields) on a document since the Civic Paltform 7.2.0 release. To enable all template field functionality such as saving ASI fields to the EDMS during report generation, include VERSION=7.2.0 in the value description. For example: EDMS_VENDOR=STANDARD;URL=http:// slcimpl.accela.com:8888/portlets/services/AccelaDocumentService; EDMS_DOCUMENT_SIZE_MAX=1000MB; ACA_EDMS_DOCUMENT_SIZE_MAX=1000MB;VERSION=7.2.0

 

Note: IS_ENABLED_MTOM=TRUE applies to Civic Platform 9.0.0 and later, and indicates that the standard document adapter for a 3rd party EDMS adapter is MTOM-enabled. If you do not include this parameter, the standard document adapter uses the legacy Apache Axis 1.2 which does not support MTOM. For example: EDMS_VENDOR=STANDARD;URL=http://myserver.com:8080/StandardMTOMAdapter/services/AccelaDocument?wsdl; EDMS_DOCUMENT_SIZE_MAX=1000MB;VERSION=7.2.0; IS_ENABLED_MTOM=TRUE

 

For more details about enabling MTOM with your custom EDMS adapter, see the Civic Platform EDMS Web Service Guide > Enabling MTOM for Improved Performance.